Small businesses are the backbone of our local economies, yet too often they are shut out of public procurement opportunities; not because they lack capability, but because the process feels too complex, too opaque, or too out of reach.

As procurement professionals, we have a responsibility to lower those barriers. That starts with understanding the real challenges small businesses face is crucial:

· Lack of awareness about procurement opportunities.

· Limited capacity to navigate long and complex solicitations.

· Hesitation to compete against larger, more experienced vendors.

I have learned that even small changes can make a big difference:

· Simplifying language in solicitations: This can make opportunities more accessible and less intimidating.

· Hosting pre-bid conferences tailored to small vendors: This creates a welcoming space for questions and clarity.

· Partnering with local business associations or chambers: This can help spread the word and build trust within the community.

At my agency, we have seen the value of involving small businesses early in the procurement planning process; whether through surveys, outreach events, or one-on-one technical assistance that helps us better understand their capabilities and concerns. These early touchpoints allow us to shape more inclusive scopes and encourage broader participation before a bid even drops.

When we engage small businesses more intentionally, we do not just check a box. We strengthen community ties, tap into innovative solutions, and foster healthy competition. It is a win for everyone.